Best Virtual Data Room Provider for 2017

iDeals Virtual Data Room

IDeals works from the digital data room market since 2008 and its information room has gained the standing of secure and convenient cloud-based platform. IDeals VDR is successfully used by the agents of diverse industries like life science, biotech licensing, investment banking, real estate, fundraising, etc.. The area is particularly handy when it comes to awkward and time-consuming projects such as M&A deals. In a class of due diligence data space offered by the seller plays the use of a virtual venue where all the relevant files are being saved, analyzed, and discussed. The main job of the virtual data room is to ensure secure document sharing and iDeals accomplishes this duty successfully. The room is protected on multiple levels: data encryption, watermarks, firewalls, and other attributes guarantee that documents uploaded into your iDeals virtual data room wouldn’t be compromised.

Together with secure document sharing customers get the highly functional operation environment efficient for execution of the wide range of activities. The area proves to be great for document storage as each piece is systematized and also the advanced search programs simplify navigation within the system. IDeals is also famed for its decency of Q&A section it supplies: the segment makes it possible for a project’s participants to stay in touch with each other, to talk about documents and to find a detailed comprehension of the tiniest nuances of each file. Therefore, iDeals proves to be reliable and decent data room supplier.

Intralinks Dealspace

Intralinks belongs to the oldest players from the VDR marketplace. Being based in 1996 it has more than 20 years of experience. The business works mainly with large businesses (such as agents of Fortune 100) and concentrates on big-scale deals. On the 1 hand, it allows the seller to gain an extensive expertise in solving the most complex riddles and in helping through the most cumbersome deals. On the other hand, the costs for services are higher than ordinary. Generally, there are three product editions that differ in terms of functions offered and that suit certain forms of deals. In a circumstance, the basic model isn’t enough for successful deal execution it can be extended with the support of additional modules which focus on specific procedures. Hence, Intralinks ensures that any client would become just what his project needs.

The VDR performs all of the functions expected from a classic data room. In addition to the protected data storage and exchange, it ensures smooth cooperation inside and outside the enterprise: the resources offered simplify communication between the workers and provide a chance to stay in contact with external parties. The deal-making is the main focus of Intralinks and it does its best to ensure support on each phase of the job implementation. Especially helpful it proves to maintain a path of due diligence.

Merrill Datasite

Likewise to Intralinks Merrill prefers to collaborate with big enterprises and financial institutions. The company claims to be the « global leader » and helps tons of clients globally: their VDRs are primarily employed for the implementation of complex and awkward deals. Therefore, there’s absolutely no wonder that prices for services are fairly high.

The VDR complements the other services of Merrill which offers consulting, content management, and fiscal solutions. Along with DataSite, customers may enjoy such programs as Bridge, Connect, and DPA. Their main task is to guarantee smooth and effective internal and external interaction and teamwork. Considering the variety of alternatives offered Merrill may successfully have a burden of data management of any business. It usually means that the customer can confidently delegate these tasks to Merrill and focus on more acute nuances of the company’s performance. Anyhow, the VDR offered by Merrill supplied by all of the industry standards and offers clients with of the essential options — protected file sharing, handy storage, integration with applications, intuitive navigation, multiple communication tools, etc.. Nevertheless, it appears to be more logical to exploit the VDR from Merrill in a case when other goods of the company are being utilized too: the customer would experience all the advantages if the providers are employed in a complicated.

RR Donnelley Venue Data Room

RR Donnelley has been established in 19th century, namely — in 1864. Ever since then it made its way out of a mapmaking firm to one of the Fortune 500 companies with nearly 12 billion dollars annually in revenue. Nowadays it supplies services associated with printing, digital and communication options, etc.. The clients of RR Donnelley include the representatives of healthcare, production, and other businesses: the scale of operation is rather broad.

Following the strategy to extend and diversify their communication solutions RR Donnelley created the notion of opening their own virtual platform called « Venue. » Financial institutions constitute the vital audience the area was designed for: Venue is designed to aid them in complicated local and cross-national jobs. The port of the VDR contains all the tools and features that are expected to earn any M&A deal operate easily. But in regards to other functions, types of deals and businesses Venue from RR Donnelley might appear to be a bit restricted in its functionality. Indeed, even though the room is equipped with all of the typical functions and guarantees the required level of data protection, Venue might be not that suitable for any other projects despite M&A deals. Also, Venue isn’t the most important product offered by RR Donnelley: the business treats it as a complimentary service. Therefore, the VDR might not get as much attention and as many revolutionary improvements as it is required under the conditions imposed by the ever-growing VDR market.

ShareFile Citrix Systems

ShareFile was created in 2005. From the beginning, it performed a part of a place for safe files trade: FTP websites were not convenient and efficient enough to be used. In 2011, ShareFile became portion of Citrix and started a brand new page in its development. Formerly Citrix worked on varied services embodied in these applications like XenApp, NetScaler, and CloudBridge. And ShareFile became the one which was supposed to function as a digital data room.

The apparent benefit of ShareFile is its integration with diverse software, particularly with the programs available for free (for instance, DropBox, Google Drive, OneDrive, as well as others). It’s extremely convenient from the point of view of the clients who prefer to utilize completely free service. But programs open to your free access usually lack safety tools and the level of data protection that they could guarantee is fairly low. It usually means that ShareFile might neglect to satisfy expectations of wealthy and serious corporations and corporations, large law and financial players. But when being exploited as an essential part of the other Citrix software ShareFile may be convenient. It performs its role of a VDR successfully but it would not be suitable for complicated deals and for storage of sensitive and confidential information: ShareFile is recommended for small-scale projects and customers that need a cross-storage platform.


Though other players in the VDR market are trying to satisfy as many clients as possible, Ansarada focuses on one specific sort of customers, namely — on those involved in the execution of M&A trades. Indeed, Ansarada says it was created exclusively for facilitation of deals between buyers and sellers. From the perspective of its functionality, this VDR is distinguished by several pluses and minuses. Apparently, when it comes to merger and acquisition projects Ansarada simplifies the life of the either side, of the consultants and analysts significantly as most of the functions provide and the interface are created in the way that speeds up and facilitates the entire process. However, the room seems to be not the best selection for some other forms of bargains: Ansarada can’t be treated as a fantastic platform for long-term data storage and exchange. Therefore, it performs better when being utilized for individual prices.

Ansarada is an Australian firm that emerged in 2005. Since then it attempted to penetrate into the VDR market and also to make a positive emphasis on the segment of M&A deals. As of now, their software was published in its 3rd version. On the other hand, the performance of this platform remains standard and does not exceed the set of tools necessary for successful M&A.

Brainloop Secure Dataroom

Brainloop is the vendors with its headquarters in Germany. Its principal focus is help throughout deal-making collaborations. It means that Brainloops provides varied software that simplifies and facilitates communication between the project participants and guarantee secure information exchange. While Ansarada and RR Donnelley make emphasis on mergers and acquisitions and design their own VDRs in compliance with the latest requirements buyers and sellers, Brainloop has introduced the platform which has no specific specialization: Secure Dataroom would be convenient and helpful for all deal-makers who search for the secure environment for information exchange. The variety of its clients proves the universal nature of the VDR: social media sites (e.g., Twitter, Foursquare), Allianz, the European Space Agency, etc..

The VDR looks like a Swiss Army Knife: being equipped with a vast range of tools Secure Dataroom turns to the instrument that may come in handy disregarding the type of the undertaking, the intention of a usage, along with the world the client works in. In addition, the download of this software is not required. On the other hand, the complex operation of the platform may cause flaws in the implementation of transactions: a certain time may be required to introduce inexperienced customers to how Secure Dataroom functions.


Firmex combines characteristics of the huge VDR sellers and brave small-scale startups. On the 1 hand, you enjoy the performance inherent to seasoned suppliers. At precisely the same time, you observe constant innovations and medium prices that describe fearless beginners who struggle for your niche. Being a comparatively new player in the market, Firmex has managed to acquire the esteem of numerous clients worldwide: the company claims to encourage over 75,000 customers. On the list of the users, the one may observe such well-known names as Deloitte, PWC, E&Y, Deutsche Bank, and lots of representatives of investment banks, legal firms, energy, miningand pharmaceutical businesses, etc..

The VDR proves to be the most convenient for merger and acquisition transactions as it is equipped with numerous tools that facilitate communication, speed up due diligence, and simplify all aspects of cooperation. Generally, the room gives the usual set of choices necessary for effective deal-making. For example, it can boast of an outstanding customer services. But, Firmex possesses lots of unique and advanced features to surprise any client. « View As » alternative is of a specific interest: it helps the platform owner to test out how each of the visitors viewpoints the VDR and to ensure that none of these files was accidentally viewed by a wrong user.

Box Virtual Dataroom

Even though VDR services do not constitute the main focus of Box the key reason why it ought to be included on this listing is Business on Box platform developed inside the business. When users begin dealing with this product, they notice instantly the similarity inherent to Box and varied file sharing solutions accessible free of charge (e.g., DropBox). While exploiting the user friendly interface inherent into freemium services Box proves to be much more sophisticated in terms of data protection. In addition, the platform provides the broader assortment of tools and gives clients with numerous characteristics which produce internal communication and cooperation with outside partners simpler and convenient. The set of options immanent to Box is rather standard: seasoned users wouldn’t detect anything innovative or surprising among the functions. In the case, the system provides such options usual for VDRs as segregated permission groups and automatic expiry of access to specific files.

However, Box seems to be more acceptable for individual consumers that are not involved in large scale and intricate trades and jobs. The area lacks certain choices which ease M&A trades and make sure multi-sided data security. Thus, corporate customers and organizations coping with highly confidential information storage and exchange may treat Box as not the best selection.

SecureDocs Virtual Data Room

SecureDocs is the vendor that supplies clients with two main goods — a Virtual Data Room and Contract Management Software. Both products should make the life of businessmen simpler. SecureDocs assists the agents of varied industries and assists accomplish jobs concerning M&A, intellectual property licensing, fundraising, life sciences, investment banking, law, private equity, etc.. The business claims to support deals where more than 100 billion dollars were involved.

The VDR provided by SecureDocs is equally suitable for brief and long-term usage since it is equipped with all of the features required for individual manipulation and for large-scale cooperation between several corporations. The space can be set up within 10-15 minutes and is easy in exploitation. Thus, the customers do not waste their time on getting used to navigating the file system. Considering the security of information customers have no reasons to worry as SecureDocs equips the VDRs with varied safety protocols and security tools that are the industry standards. Along with high speed protection, clients would benefit from such handy and beneficial options as digital rights management, activity monitoring, etc.. Any room can be customized and also be adjusted to the needs of a specific project. While the VDR services supplied by SecureDocs end up being adequate, the prices charged to your data room manipulation remain reasonable.

Virtual Data Room Review Editors Pick

The VDR market keeps rising and new virtual data room providers emerge frequently. But, there are sellers that have been able to gain the standing of decent and trustworthy players. IDeals data room belongs to the most secure and convenient platforms recently available in the marketplace. This platform combines the complex safety system, intuitive and easy interface, diverse communication and evaluation instruments, qualified support group, and decent prices. Being a relatively new player among vendors, iDeals has managed to obtain the extensive experience: its virtual data rooms have been utilized in complex and time-consuming deals and projects executed within the assortment of businesses. Although the data room is already treated as a high quality assistant iDeals continues working on the development of this space: inventions and special attributes are among the key priorities of the company. Thus, iDeals successfully accomplishes its role, helps deal-makers execute their projects smoothly and safely, and competes with the greatest and the oldest vendors.

Who uses virtual data rooms?

Virtual data rooms may come in handy for everyone who would like to maintain the data in an extremely protected environment. However, there are particular businesses and spheres which are somewhat more interested in secure document sharing compared to others. In the case, investment banks, law firms, startups, etc. need to ensure the protection of the data, eliminate risks of leakage and misuse.

Mergers & Acquisitions

Virtual Data Rooms seem to be the most useful in a class of M&A transactions. A decent virtual data room simplifies the entire process of interaction between a buyer and a seller and allows either side to feel safe. Virtual Data Rooms prove to be particularly useful in regards to due diligence. They make this inevitable but time consuming phase of M&A run quicker. Really, when all of the vital data is uploaded into a virtual data room the possible buyers get the access to it and can take their time analyzing documents. In addition, in contrast to some land-based deal room, a virtual data room allows multiple visitors to operate with the documents simultaneously. Thus, with the assistance of Virtual Data Rooms, a vendor has a chance to keep a smooth and productive dialogue with several exemptions simultaneously and to remain certain no documents would leak, the procedure wouldn’t be interrupted, and that the deal would deliver maximum gain.

Corporate Document Sharing

The larger a company is — the more complicated internal communication stream becomes. Virtual data rooms seem to develop into a solution that may simplify cooperation of workers and that may ensure data security. When the requirement for the exchange of particular files appears several choices may be implemented. But, traditional emails were shown to be too vulnerable and too simple to be attacked. In a contrast to a virtual data space, these free services as DropBox and Google Drive cannot guarantee the required level of files security. In addition, these vendors have no chance to provide enough customization options to ensure convenience for all of the participants of the communication and data exchange process. A virtual data room virtual data room comparison can play the part of a highly secure venue where all the corporate files may be store and the exploitation of a virtual data room for document sharing ensures information security. Hence, VDRs turned into a Selection of numerous global corporations and small private enterprises

Legal Extranets

Law firms face similar issues as other businesses do: data protection and uninterrupted stream of communication are among their primary concerns. But they deal with an additional dimension of issues as the exchange and storage of data have to meet all of the legal standards in order not to compromise the customers. Obviously, it’s possible to build an extranet but the introduction of a virtual data room appears to be more economical and more effective. The key advantage of any digital data room is its customization: the room could be adjusted to the needs of a certain client or situation. Additionally, Virtual Data Rooms allow law firms to impose unique levels of data disclosure and to maintain contacts with numerous parties within a single area. With the support of a VDR, it’s easy to keep all the files connected to particular cases well-organized and reachable within minutes.

Other frequent uses

The spheres mentioned previously give a brief insight to the list of businesses interested in the manipulation of virtual data rooms. And this list seems to be non-exhaustive as any deal-maker can find something useful and beneficial in using virtual data rooms. Hence, representatives of fundraising, IPOs, real estate, biotechnological licensing, clinical studies, investment banking and several other spheres tend to listen to VDRs.

How to Find the Finest Virtual Data Room Provider

Today, virtual data rooms do not belong to the lavish services seldom employed by deal-makers. Originally, VDRs were utilized by a restricted group of company but, throughout the past decades, the scenario has changed. The significance of data security becomes more and more evident as new threats for data security emerge. However, the manipulation of virtual data rooms is directed not exclusively at protected data storage: these solutions provide users with varied instruments that simplify the data exchange, internal and external communication.

The obvious benefits immanent to virtual data rooms make businessmen explore the VDR industry and hunt for the attractive vendors. As lots of information storing software suppliers provide their services, this type of task turns out to be quite challenging. Anyway, our comprehensible algorithm should simplify the selection of a digital data room provider.

Check out what the marketplace can Give You

Make a market study and search through the present virtual data rooms. First of all, you should evaluate the reputation of the sellers. Professional reviews and opinions could help you understand if particular room meets your demands and expectations. It’s always advisable to collaborate with those suppliers who have an excellent reputation. For sure, it doesn’t give you 100% guarantee your information would not be compromised somehow but also the chances to experience leakage or breach are miserable.

Look through the safety warranties and tools offered.

The performance is a dimension defining the reliability of virtual data rooms. Certain industry standards exist along with a set of selected functions is predicted to be present from the VDR you utilize. Security options are among the trait to be evaluated first. You should guarantee that the protection of files is ensured on numerous levels due to varied instruments such as encryption, virus scanning, two-step user verification, watermarks, etc.. If you suspect the security system to function as not the highest quality then you need to better reconsider your choice and look for a different room.

Also, listen to other functions offered by a vendor. As an example, you may need a efficient Q&A segment for communicating with your employees, partners, and clients. Or you might intend to exploit the space for numerous projects: consent groups option would come in handy. Regular activity tracking would enable you to track what the users do within the area. Advanced search tools and multiple filters would simplify the job procedure and let you deal with files quicker. Thus, you should look through the attributes inherent to specific VDRs, evaluate your personal needs, and choose the room that meets your requirements.

Make comparison

Before purchasing a subscription you need to better examine the service by yourself. Usually, trial versions of VDRs are available at no cost. It means you have a chance to have a look at the functionality and ease of the VDR. You’re not supposed to check the whole listing services you discovered as it would be sufficient to select 3-5 most appealing platforms. Following a few days of exploitation, you should be ready to name your favourite support. Also, pay attention to prices as two equally equipped and convenient places may change in their price.

Ideal Way To Share Documents Online

The times when document sharing was time-consuming and irritating process are long gone. In the era of the Internet and pervasive dissemination of gadgets, the market of the documents is extremely simple. Commonly, no one is interested in getting a hard copy of a record: its digital version is equally (or more) convenient to work with. Really, it does not take any physical space, it can be viewed on diverse apparatus, and a person may store a large volume of data contemplating a bargain or a job in their own pocket.

The shift towards internet data sharing hasn’t occurred within a few days: it had been pretty long transition until the moment when deal-makers realized it’s cheaper and more convenient to swap the data on the internet. Microsoft Office files and PDF documents came to substitute heaps of newspaper. The need in new tools for data sharing emerged due to the ever-growing desire of businessmen to innovate their performance : deal-makers become impatient and would like to work on several projects concurrently. It usually means they have to remain in contact with a couple of partners that might be located in geographically distant locations, they must manage large quantities of information and discuss it with the ideal partners. Therefore, multiple activities need to be executed concurrently and they need to be implemented fast as occasionally you have minutes or even seconds to discuss a certain file in order to be successful.

In such conditions the need in highly effective solutions becomes evident. After all, it even appears ridiculous to use email to send Microsoft Office documents and PDF documents in a path of a large-scale cross-national project. Luckily, contemporary technologies are capable of satisfying the demand for fast and convenient file sharing platform. Generally, potential customers have to make a basic decision if they would like to use the free software or if they’re ready to pay for a subscription. Depending on the response, there are two types of online file sharing programs — freemium and compensated virtual data rooms.

If it concerns the platforms available for free the one can remember in the head such names as DropBox, Microsoft OneDrive, Google Drive, etc.. They are characterized by more or less similar performance and the final choice depends on an individual’s dependence, loyalty to a new, visual tastes. To explain the way freemium services operate and the advantages it may offer we will listen to Google Drive.

Being a product of this type of reliable vendor as Google, the software brings all the users faithful to the search engine. In general, you don’t have to pay any special attempts to start using Google Drive: if you’ve got a Gmail account then you have access to the online storage automatically. In a couple of clicks, you might upload bulks of Microsoft Office files, photos, presentations, and other potentially valuable files. When the data is already uploaded into your Google Drive you’ll open access to the file and invite other people to view and work with your own data. Hence, you get a chance to share information and interact with other users at a real-time mode. From this standpoint, Google Drive seems to be a great solution that will facilitate your performance and simplify your life considerably. But being a free service it’s pretty limited in its functionality. This means that Google Drive proves to be helpful for individual users and small-scale projects. If it comes to international company deals such freemium services don’t satisfy needs of the bargain participants.

In these cases, paid virtual data rooms are used for internet information sharing. These solutions allow visitors to upload Microsoft Office files and PDF files containing information on their functionality and to share them with selected stakeholders. Virtual data rooms proved to be helpful for deal-makers regardless their aims and industries of operation: M&A deals, clinical research, biotech licensing, fundraising, investment banking, real estate, and many different spheres currently benefit from the exploitation of VDRs. Partners wouldn’t treat you seriously in the event that you attempt to send them a pile of papers or a link into some freemium platform. Therefore, if you would like to stay competitive in the market you want to start your VDR.

Virtual data rooms have three quite obvious advantages that make them be the most sensible Selection for Internet file sharing:

1. Speed

The area could be installed in a few minutes and it would not take you long time to upload all the necessary Microsoft Office documents and other files. Following this stage is complete, you might discuss your files with anyone you want and it would take someone a couple of seconds to get the file even if thousands of miles separate you. Moreover, VDRs permit you to work on many jobs simultaneously and you’ve got a chance to save a considerable quantity of time.

2. Security

The room can be installed in a couple of minutes and it wouldn’t take you long time to upload all the necessary Microsoft Office files and other files. After this stage is done, you may share your documents with anyone you need and it might take someone a few seconds to get the document even if tens of thousands of miles separate you. Moreover, VDRs allow you to work on several jobs simultaneously and you have an opportunity to save a significant amount of time.

3. Convenience

The room allows you to work with the documents whenever and where you desire. In fact, freemium services provide you with the exact same possibility but there’s a noticeable gap between VDRs and free applications in terms of functionality. Virtual data rooms offer you more liberty of actions and ease your work using varied tools such as advanced search instruments, handy word processors, etc..

The requirement in online file sharing tool is undeniable. The question is which one to select — a free system or a paid virtual room. The answer depends upon the requirements, goals, and abilities of a prospective user. After all, every sort of software has its own peculiarities, advantages, and audience.

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